About Pennylane

Pennylane is one of the fastest-growing Fintechs in France and Europe, aiming to become the most beloved financial Operating System for French SMEs and Accounting Firms. We help entrepreneurs by automating time-consuming accounting and finance tasks, providing them with key financial insights for better business decisions.

Our Journey

In just 5 years, Pennylane has:

Established itself as a groundbreaking accounting and financial software.
Raised €400 million from prominent investors like Sequoia.
Grown from 7 co-founders to 1000 employees, recognized as a great place to work in France and remotely.
Built an international presence with over 25 nationalities and a strong remote-friendly culture.
Gained the trust of thousands of customers, with over 900,000 SMEs and 6000 accounting firms using Pennylane in France.

Missions

Training, Enablement & Adoption

Design and deliver AI training programs across all functions.
Create and maintain operational documentation (guides, playbooks, FAQs).
Provide hands-on support for AI use-case selection and workflow integration.
Foster a culture of AI literacy and encourage opportunity surfacing.

Process Improvement & AI Use-Case Delivery

Identify AI opportunities to enhance internal processes (Tech, Product, Sales, Support, Ops, Finance).
Act as the primary internal contact for AI governance in business initiatives.

AI Tooling & Integration into the IS

Evaluate, select, and deploy AI tools and components aligned with business needs and compliance.
Participate in the development, configuration, and customization of internal tools.
Collaborate with technical teams to integrate tools into existing systems.

Governance, Security & Compliance

Define and enforce an AI governance framework (usage rules, data classification, access management).
Implement security measures to prevent uncontrolled AI usage and data leakage.
Track evolving AI risks and continuously improve standards.
Lead AI tool rationalization and cost piloting.

Watch, Innovation & Knowledge Sharing

Stay updated on AI trends, risks, and best practices.
Build a network of relevant contacts.
Structure and facilitate knowledge-sharing sessions.

Skills Required

4+ years of experience in IT/business transformation, operational efficiency, or knowledge management programs.
Solid understanding of AI tooling (LLMs, assistants, automation) and workflow integration.
Strong analytical and problem-solving skills.
Excellent communication and training abilities, with proficiency in explaining technical concepts to non-technical audiences.
Pragmatic approach to maximizing value while managing risk.
Autonomous and outcome-driven.
Ability to influence and align stakeholders.
Strong sense of responsibility for data protection, privacy, and security.
Comfortable in a fast-paced, high-growth environment.
Fluent in English and French (written and spoken).
Strong Plus: Experience deploying AI solutions in an enterprise context.

What We Offer

25 vacation days.
Competitive compensation package and company shares.
Home office budget and coworking space allowance.
Access to Gymlib for fitness and wellness.
Busuu subscription for language learning.
Latest Apple equipment.
Remote work flexibility within Europe (max 2-hour time difference from CET).
Regular company events (Tech Days, annual seminar).
For those based in France: French contract, RTT, PTOs, lunch credits, healthcare cover, and local events.

Who We're Looking For

English proficiency.
Adaptability to a dynamic work environment.
Highly collaborative spirit.
Experience in prioritizing business-led actions.
We encourage you to apply even if you don't meet every single criterion.

Important Information for Candidates

Be vigilant about recruitment scams.
Apply only through official channels.
Verify sender email addresses (@pennylane.com or @pennylane-partners.com).
We will never ask for payment or financial information during recruitment.
We are committed to diversity, equity, and inclusion.

Diversité, Équité et Inclusion

Nous nous engageons à offrir des opportunités d'emploi égales, indépendamment du genre, de l'orientation sexuelle, de l'origine, du handicap ou de toute autre caractéristique. La diversité fait notre richesse.

AI Project Administrator W/M